1. Job Purpose
To process, record and reconcile the Company's financial transactions accurately and on time, to maintain sound control over cash, lease receipts and security documents, and to support tax and regulatory compliance, so that the Company's financial records are complete, reliable and compliant with IFRS, Tanzanian tax law and Bank of Tanzania requirements.
2. Key Responsibilities
2.1 Transaction Processing and Record Keeping
• Post all financial transactions in the accounting system daily, with complete supporting documentation.
• Receive and post customer deposits, lease rentals and other receipts to the correct customer and operating accounts.
• Process approved payment requisitions, purchase orders and supplier payments, including fixed asset procurements, only on evidence of proper approval.
• Post insurance premium payments and payments for tracking devices on leased assets.
2.2 Imprest and Petty Cash
• Process staff imprest requisitions, claims and refunds in line with the approved imprest procedures.
• Post imprest retirements on time and follow up on outstanding imprest balances.
• Administer the petty cash float, maintain accurate records and prepare reimbursement requests.
2.3 Reconciliations and Reporting
• Prepare monthly bank reconciliations and other balance sheet reconciliations (customer, supplier, imprest and suspense accounts) for review and sign-off by the Senior Accountant.
• Prepare lease completion letters on confirmation of full settlement.
• Provide periodic status updates on lease contracts and related registration documents.
2.4 Tax and Regulatory Compliance
• Prepare monthly VAT and withholding tax returns and payment schedules for review, and track timely payment to the Tanzania Revenue Authority (TRA).
• Issue EFD receipts for application and facility fees and generate daily Z reports.
• Compile data for periodic regulatory returns to the Bank of Tanzania, as assigned.
2.5 Budgeting
• Support the preparation of the annual budget and forecasts, including the administration budget.
• Prepare monthly budget-versus-actual reports and highlight variances.
2.6 Custody of Security Documents
• Act as custodian of security documents, such as motor vehicle registration cards, held against lease facilities; maintain an up-to-date register and ensure safe storage.
• Process the registration and discharge of security documents at lease commencement and completion.
2.7 Other Duties
• Prepare schedules and supporting documents for internal and external audits.
• Perform any other duties reasonably assigned by the supervisor.
3. Key Performance Indicators
• Transactions posted within one working day, with no material posting errors.
• Bank reconciliations completed within [X] working days after month end.
• Tax returns filed and paid by statutory deadlines, with no penalties.
• Imprest retired within policy timelines.
• Security document register complete, with zero unaccounted documents.
• No significant audit findings attributable to the role.
4. Key Relationships
• Internal: Senior Accountant, Finance and Administration Manager Operations teams, Administration, and all staff on imprest and payment matters.
• External: Banks, TRA, insurers, suppliers, lessees, and external auditors.